Volunteering Requirements

Thank you for your interest in volunteering at Hastings.  In order to volunteer with children at Hastings (either at school or on a field trip), there are two easy requirements that take only a few minutes to complete.


Like school staff, all adults who volunteer with Lexington school children must fill out a CORI form. This is done to ensure the safety of the children and only takes a few minutes to complete. You must fill out the form even if you have already done so for another Lexington organization. Please follow the instructions below as the process might be different from that used by other volunteer organizations in town. CORI forms are valid for 3 years. You will not hear back from the school unless there is a problem with your form.

  1. Complete the online CORI form found here
  2. Email the completed form, along with a photo of the front AND back of your drivers license (or other form of photo ID) to Rachel Gauthier in the front office at rgauthier@lexingtonma.org 
Any questions please contact Rachel Gauthier at rgauthier@lexingtonma.org 


Vaccination Clearance Form

COVID-19: Clearing LPS Volunteers for 2021-22
You will need to complete the Vaccination Clearance form2021-22 COVID-19 Volunteer Vaccination Clearance Form. Only staff from health services will have access to form responses. 
All LPS volunteers must show proof of COVID-19 full vaccination for the 2021-22 school year and follow all other LPS safety protocols when volunteering in LPS school and central office buildings. Volunteers may not begin their assignment until they have been cleared by the school nurse and completed their CORI check with LPS Human Resources. 


  1. To obtain clearance from the school nurse: Volunteers must complete the Vaccine Clearance Form and bring a:

    1. Photocopy of their CDC vaccination card (both the front and the back of the card

    2. Photocopy of a government issued photo ID (e.g.  Passports, or Passport cards, Driver’s licenses, or state ID cards)

    3. Photocopies should be stored in a sealed envelope with their name on it and delivered to the school’s main/front office. Any records received will be stored securely by the school nurse, who determines whether a volunteer is cleared for their assignment. Volunteers should NOT send digital copies via email or other means to any LPS staff members. 

  2. Office staff will be asked to deliver sealed envelopes to the school nurse as they receive them. 

  3. The school nurse will then verify each volunteer’s vaccination status. 

  4. The school nurse will communicate back with staff coordinating volunteers that a volunteer has been cleared (or not cleared) for their assignment.  

  5. Staff coordinating volunteers will confirm with each volunteer that they have been cleared (or not cleared) for their assignment, along with any other pertinent information related to their volunteer duties. 

The school nurse will maintain and securely store a list of all volunteers and other volunteer information (e.g. whether they have been cleared or not cleared for the 2021-22 school year, all submitted vaccination documents). No other individuals will have access to these records.  These records will be shredded and destroyed at the end of the school year.

Thank you again for your interest in volunteering at Hastings. If you have any questions please contact Rachel in the front office at rgauthier@lexingtonma.org.