Volunteering Requirements

Thank you for your interest in volunteering at Hastings.  In order to volunteer with children at Hastings (either at school or on a field trip), there are three easy steps to complete:

  1. Watch the Volunteer Training Video (one and done)
  2. Complete Classroom Volunteer Form (for each volunteer date)
  3. Complete a CORI Form (once every 3 years)
  4. Provide proof of vaccination (one and done)

Volunteer Training Video

The first thing to do if you wish to volunteer with the children at Hastings is to watch the Volunteer Training Video. This training is less than 10 minutes in length but provides essential information on do’s and don’t for volunteers in the school.  The video was filmed several years ago in the old Hastings school, however the information is just as important and relevant today as it was then.
 
As you would expect, we ask that you do not share any information about students you may encounter while volunteering. It is an expectation that students are not discussed outside of school. Grades, behavior, classroom interventions, even weekend shares, are all examples of personal information.
 
Thank you again for your interest in volunteering at Hastings and enjoy this video!

Classroom Volunteer Form

We hope to eliminate the possibility of parents being turned away due to paperwork processing delays. We are asking that you complete a google form found here as soon as you sign up for volunteering in the classroom, this includes coming into the classroom for Kindergarten Important Person visits.

By completing this form it will allow the Hastings front office staff to check, in advance, that you are cleared to enter the classroom. You may use this same form to enter multiple dates and should complete the form as far in advance as possible. Each date that you plan to volunteer in the classroom must be entered. If you have a date for volunteering already planned, please complete this form without delay.

CORI Form

Like school staff, all adults who volunteer with Lexington school children must fill out a CORI form. This is done to ensure the safety of the children and only takes a few minutes to complete. You must fill out the form even if you have already done so for another Lexington organization. Please follow the instructions below as the process might be different from that used by other volunteer organizations in town. CORI forms are valid for 3 years. You will not hear back from the school unless there is a problem with your form.
PLEASE NOTE: CORIs can take as much as 3-4 weeks to process. Please plan and scheduled accordingly.
  • Complete the online CORI form found here
  • Email the completed form, along with a photo of the front AND back of your drivers license (or other form of photo ID) to Rachel Gauthier in the front office at rgauthier@lexingtonma.org
Any questions please contact Rachel Gauthier at rgauthier@lexingtonma.org

 

Vaccination Clearance Form

COVID-19: Clearing LPS Volunteers for 2021-22
 
All LPS volunteers must show proof of COVID-19 full vaccination for the 2021-22 school year and follow all other LPS safety protocols when volunteering in LPS school and central office buildings. Volunteers may not begin their assignment until they have been cleared by the school and completed their CORI check (see above).
 
To obtain clearance from the school you must:
 
  • Take your CDC vaccination card, along with a government issued photo ID, to the Hastings front office and present it to Rachel Gauthier and, if you haven’t done so already, complete a CORI form. 

PLEASE NOTE: CORIs can take as much as 3-4 weeks to process. Please plan and scheduled accordingly. 
 
Government issued photo ID examples;  Passports, or Passport cards, Driver’s licenses, or state ID cards

  • Alternatively, you may email a copy of your CDC vaccination card (front and back), along with a copy of your government issued photo ID (if a drivers license or state ID: front and back) to rgauthier@lexingtonma.org      


The school will maintain and securely store a list of all volunteers and other volunteer information (e.g. whether they have been cleared or not cleared for the 2021-22 school year, all submitted vaccination documents). No other individuals will have access to these records.  

Thank you again for your interest in volunteering at Hastings. If you have any questions please contact Rachel in the front office at rgauthier@lexingtonma.org.