Get the word out!

Event leaders are responsible for taking the lead with messaging for their event. They will be supported by VP Communications and Presidents. 

Ways to “Get the Word Out”

Bulletin

  • Submissions for the weekly Bulletin are due by Monday at 12noon. 
  • Bulletin is sent to all families/teachers/staff via MTK each Wednesday
  • To make a Bulletin submission, email bulletin@hastings-pto.org with the subject line: BULLETIN SUBMISSION.
  • Make sure to include: 
    • Event Name
    • Date (day and date) 
    • Location
    • Time
    • Event thumbnail image/graphic
    • Description of event/call to action
    • Contact information for event (using PTO email address)
  • Events will stay in the Bulletin until after the event has passed. Please communicate any event messaging changes as time passes – keeping in mind Monday 12noon deadline for large changes.
  • After an event is over, please submit event summary ($ earned, people who attended, etc) and thank you message. May also include photos. 

Additional Emails

  • If necessary, additional emails can be sent (event reminders, changes, etc). These will be limited. The main form of communication is the Bulletin. 

Facebook

  • Please post about your event on Facebook – before, during and/or after. Posts will need to be approved (to keep out spam posts) so if it is time-sensitive, email bulletin@hastings-pto.org to request quick approval.

Hastings Room Parents

  • Please do not use room parents to publicize school-wide events. Messages from room parents should be limited to class and grade-level programs, such as Big Backyard. 
  • All requests should be sent to the Room Parent Chair (roomparents@hastings-pto.org). Please limit requests to one communication per event.

Hastings PTO website

Backpack Flyers*

  • While we try to do as much as possible online, you may want to send out a flyer for your event. 
  • Printing should be done via the LPS Print Center to obtain the best rates. 
  • Prior to printing any hard copies of flyers, posters, or banners, please show your final draft to the VP of Communication and/or one of the Co-Presidents for approval.   
  • You can find school and PTO logos here http://hastings-pto.org/forms/
  • Flyers need to be given to Admins in the Hastings office at least two days prior to distribution. 
  • Flyers can be one per child, but most times one per family will keep costs down (as of June 2022 – 485 families vs 628 students)

Posters*

  • These may be placed around the school to advertise your event. Please check with the staff in the front office about putting your poster up.

Banners*

  • These may be hung in front of the school. Be sure to hang them with strong rope, as they have been known to fly away in a strong wind! Many committees have used Vistaprint.com or Staples to purchase banners made of outdoor-grade vinyl. If possible, make banners reusable for subsequent years. 

*Prior to printing any hard copies of flyers, posters, or banners, please show your final draft to the VP of Communication and/or one of the Co-Presidents for approval.  

Events Sponsored by other Organizations

  • If you have an event or opportunity not sponsored by Hastings School/Hastings PTO, you may submit it to be included in a list of “Community Events” that is linked in our weekly communication. 
  • Email bulletin@hastings-pto.org with the subject line: COMMUNITY SUBMISSION
  • Make sure to include: 
    • Event Name
    • Date (day and date) 
    • Location
    • Time
    • Event thumbnail image/graphic
    • Description of event/call to action
    • Contact information for event 

Questions? Contact VP Communications at vp-communications@hastings-pto.org.